Event management is essential for building a vibrant coworking community. Events foster collaboration, engagement, and offer members opportunities to network and learn. However, the logistics of managing these events—whether it’s a small workshop, a networking event, or a large conference—can be challenging without the right tools. Fortunately, there are powerful event management tools that simplify the process, allowing coworking operators to streamline operations and create memorable events.
Let’s explore some of the best tools available for managing events in coworking spaces, starting with PONT’s custom solution.
At PONT, we believe that seamless event management is key to creating an engaging community experience. Our branded mobile app for coworking integrates event management, allowing operators to organise, promote, and manage events directly through the app. Members can easily register for events, receive reminders, and interact with event updates—all in real-time.
The PONT app is fully customisable, ensuring that your coworking space’s branding remains consistent. By centralising all events within the app, members always have easy access to event information, increasing attendance and community involvement. The app also allows operators to gather feedback from attendees post-event, enabling continuous improvement for future events.
Whova is one of the top event management tools available today. It’s known for its versatility in managing both virtual and in-person events. For coworking spaces, Whova offers an all-in-one solution for event organisation. Key features include agenda creation, ticketing, attendee networking, and detailed post-event analytics.
Whova’s real-time updates ensure attendees stay informed about event schedules, room changes, or speaker adjustments, while its networking features allow participants to connect through messaging, forums, and business card scanning. These capabilities make it easier for coworking spaces to foster collaboration and community before, during, and after events. The tool also offers integrations with social media platforms to boost event promotion.
Skool.com is a platform designed to blend learning, community engagement, and event management, making it ideal for coworking spaces that run workshops, courses, or educational events. Skool allows operators to create event pages with all the necessary details, manage participant registrations, and engage members through community discussions.
The platform’s focus on educational content means that it’s particularly well-suited for coworking spaces that host regular learning sessions. It also enables ongoing interaction with members via forums and discussion groups, ensuring that the event experience extends beyond the event itself. Skool’s simplicity and flexibility make it easy for operators to host events while enhancing engagement and learning.
Eventbrite is widely regarded as one of the most popular event management tools for organising registrations and ticketing. Its user-friendly interface allows coworking operators to create custom event pages, sell tickets, and track attendee details—all from one platform.
What sets Eventbrite apart is its robust promotional capabilities. You can integrate the event page with social media platforms like Facebook and Instagram, using built-in tools to reach a wider audience. The platform’s analytics provide real-time insights into ticket sales, attendee demographics, and marketing performance, helping you fine-tune future events.
For coworking spaces that host larger events, Eventbrite also supports tiered pricing, discount codes, and multiple ticket types, making it a highly flexible solution for any type of event.
While Monday.com is primarily known for its project management capabilities, it is an invaluable tool for managing event logistics in coworking spaces. The platform allows operators to create detailed task lists, assign responsibilities, track deadlines, and monitor progress—all in one place.
For event management, Monday.com enables you to break down an event into stages, from planning and promotion to execution and post-event follow-up. The tool’s automation features reduce the manual effort required for repetitive tasks, such as sending reminders or updating schedules. Additionally, its visual interface lets teams collaborate efficiently, ensuring every aspect of the event runs smoothly and on time.
Facebook Events is a highly effective tool for promoting coworking events and engaging with your audience. It allows operators to create event pages, invite members, and promote the event through paid advertising or organic reach. Attendees can RSVP directly through the event page, and with real-time engagement options like live chats and event reminders, Facebook helps foster interaction before, during, and after the event.
For coworking spaces with an active social media presence, Facebook Events is a cost-effective way to increase visibility and drive participation. The platform also enables operators to share updates, post photos, and livestream key moments to keep the audience engaged, even if they aren’t attending in person.
As more coworking spaces adopt hybrid and remote work models, offering virtual or hybrid events has become essential. Zoom is one of the best platforms for hosting virtual meetings, webinars, and large-scale online conferences.
With features like breakout rooms, live polls, screen sharing, and chat, Zoom creates an interactive environment for attendees. The platform’s ease of use and reliable performance make it a go-to tool for coworking spaces that want to extend their event offerings beyond physical locations. Zoom also integrates with various other event management tools, ensuring a seamless experience for organisers and attendees alike.
Running successful events is crucial for any coworking space that wants to foster community building and boost member engagement. With tools like PONT’s event management app, Whova, Skool.com, Eventbrite, and more, coworking operators can create and manage events that not only streamline operations but also enhance the overall member experience. By integrating the right event management tools, coworking spaces can deliver seamless, well-organised events that leave lasting impressions on attendees.
